If You Really HAVE to Run a Meeting
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This page looks at few more symptoms and offers suggestions on ways to improve the effectiveness of your meetings using a facilitated approach. The best way is to attend the LGA 'Make Meetings Work' training course.
"Proper Preparation Prevents Poor Performance"
Enough has been written on this, we will not labor the point.
This section focuses on process steps and techniques which have been found effective in the meeting forms that require ideas to be generated and gathered from a group and then processed in some way to reach conclusions. (sometimes known as the KJ Method or Language Processing).
The major contributing factors to inefficient meetings are:
The process steps and tools described here are based on the factors listed above. We address here the following critical issues:
There are numerous examples of the facilitated approach being used to great advantage but there is always the "But it didn't work in our organization" or "It won't work in our organization"
A number of organizations have received training in the facilited approach to running meetings but have failed to implement the method effectively. One reason is the company does not "embrace it with enthusiasm" and another is that the "critical mass" is not present. By this we mean, that to bring about change of this sort in an organization it takes a certain (critical) number of people to support the idea to make it work. If support is below that critical number the innovation will not be adopted. One implication is that sending one or two people on a training course and expecting that to work is wishful thinking.
Another common mistake is to expect a person who has just attended a training course to become a "guru facilitator" overnight. Such skills do not develop in one training session. The development of such skills takes practice,
We must acknowledge that difficult people and situation exist. Several techniques can be used to deal with these situations. If you have such situations call us immediately, we can help.
All these problems are associated with a failure to communicate effectively. However, they each have very different results.
Groupthink leads to...
How to avoid Groupthink
The Abilene Paradox
In this case members of the group make decisions and vote for action based on what they believe other members of the group want. The desire to "go along with" the perceived group wish is greater than the desire to do what they, as individuals, believe to be the "right" decision.
The Cape Cod Syndrome
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Last modified: March 01, 2006